Petcentric HEALTH primary care plan TERMS
Thank you for your consideration of the PetCentric Health Primary Care Plan. By signing up for the PetCentric Health Primary Care Plan, you are agreeing to be bound by the terms contained in these PetCentric Health Primary Care Plan Terms
PLEASE READ THE AGREEMENT CAREFULLY BEFORE ENROLLING
This Agreement is subject to Arbitration pursuant to the south carolina
uniform arbitration act.
ARTICLE I—WELCOME, OVERVIEW, DEFINED TERMS, AND OTHER IMPORTANT CONSIDERATIONS
Section 1.1 Welcome. We are appreciated and grateful of you enrolling your pet in the PetCentric Health Primary Care Plan. The PetCentric Health Primary Care Plan is designed to improve the health of your pet by providing access to quality primary care for your Pet through a subscription model developed in consultation with your Vet.
Section 1.2 Overview. The relationship between you and PetCentric Health is governed by these PetCentric Health Primary Care Plan Terms. A Registration Overview was presented to you as part of your registration process and listed the specific Plan Inclusions that you will receive each Plan Year and the amount that will be allocated to your Flexible Spending Allowance. This information is also available in the Software. We collectively refer to the PetCentric Health Primary Care Plan and the Plan Inclusions as the Agreement. The PetCentric Health Primary Care Plan Terms are organized by Articles. Article I contains this welcome, an overview, an explanation of defined terms, and other important considerations. Article II explains the Services provided by PetCentric Health. Article III explains your obligations in connection with the Agreement. Article IV explains the concept of the Plan Year, how renewals and terminations are handled, and how changes in the Services and Plan Inclusions are handled. Article V contains miscellaneous provisions related to use of data, handling of disputes, and other contractual matters.
Section 1.3 Defined Terms. In this PetCentric Health Primary Care Plan Terms we use capitalized words and phrases to indicate a special meaning within the context of this document. Below are some of the defined terms used. Additional defined terms are indicated throughout the document by quotation marks within parenthesis.
(a) Agreement. The “Agreement” refers to this Agreement and the Plan Inclusions.
(b) Covered Care. “Covered Care” means the professional veterinary services provided by your Vet, pharmaceuticals provided by your Vet, utilization of the Poison Control Hotline, and emergency care whether provided by your Vet or other emergency or urgent veterinary care provider.
(c) FSA. “FSA” means the Flexible Savings Allowance indicated in the Plan Inclusions. The FSA can be used to pay for Covered Care up to the FSA Allocated Amount.
(d) FSA Allocated Amount. “FSA Allocated Amount” is the amount allocated to the FSA as set forth in the Plan Inclusions.
(e) Payment Source. “Payment Source” is the credit card or other authorized payment source that you agree to keep on file in the Software.
(f) Pet. “Pet” means the pet indicated in the enrollment process and listed in the Software. If you wish to enroll multiple pets you will need to complete the registration process for each pet.
(g) Plan Inclusions. Plan Inclusions are the services that are included in your PetCentric Primary Care Plan as listed in the Software.
(h) Plan Year. “Plan Year” refers to the current year your Pet is enrolled in the PetCentric Health Primary Care Plan. The enrollment into the PetCentric Health Primary Care Plan is for one year beginning on the date of your registration.
(i) Services. “Services” are the services that PetCentric Health will provide to you pursuant to the Agreement. The Services are listed in Section 2.1.
(j) Subscription Date. “Subscription Date” refers to the date you signed up for the PetCentric Health Primary Care Plan and competed your registration.
(k) Vet. “Vet” means your current veterinary indicated in the enrollment process and listed in the Software.
Section 1.4 Important Considerations. This Section contains important considerations you should understand about the PetCentric Health Primary Care Plan.
(a) Not Insurance. It is important that you understand that the PetCentric Health Primary Care Plan is not insurance and does not specifically cover injuries, chronic illnesses, or service beyond primary care. Although the FSA may be used to pay for some of these types of expenses, the FSA is unlikely to be large enough to pay for the majority of these types of expenses.
(b) No Guarantee of Medical Outcome. Although we believe your Pet’s participation in the PetCentric Health Primary Care Plan will improve the overall health and wellbeing of your Pet, medical outcomes are unpredictable and subject to many variables, therefore PetCentric Health cannot make any representations or guarantees that your Pet will achieve a particular result or outcome from their participation in the PetCentric Health Primary Care Plan.
(c) Pet and Vet Specific. The Agreement applies to the specific Pet and Vet indicated in the enrollment process and listed in the Software. Please review Article IV to understand how things are handled with regards to changing your Vet, transferring your Pet, and the end of your Pet’s life.
(d) Customer Service. PetCentric Health is committed to you having a positive experience with the PetCentric Health Primary Care Plan. If you have any concerns, issues, or problems (a “Pet Parent Concern”), please contact us as [email protected] .
(?) Veterinary Care Recommendations. PetCentric Health is not a veterinary care provider. You acknowledge that PetCentric Health does not make veterinary care recommendations and that you should follow the recommendations of your Vet to achieve the best care for your Pet.
ARTICLE II —Obligations of PetCentric Health
Section 2.1 Services. PetCentric Health shall provide the following services to you (collectively, the “Services”):
(a) Access to Software. PetCentric Health grants you the right to access and use its software (the “Software”) in connection with the Primary Care Plan. You may allow other people who are responsible for the care of your Pet to access the Software provided that you will be responsible for their use.
(b) Paid Direct Services. For Covered Care that is provided by your Vet to your pet, PetCentric Health will directly pay the Vet.
(c) Reimbursable Services. For Covered Care that is provided by veterinarians other than your Vet, PetCentric Health will reimburse you by crediting the Payment Source, upon receipt of proper documentation. PetCentric Health may change the method of reimbursement to Automated Clearing House (ACH) or other method upon giving you prior written notice. The amount of reimbursement is limited to the FSA Allocated Amount.
(d) Poison Control. You may utilize the dedicated PetCentric Health phone line from the ASPCA Animal Poison Control Center (the “Poison Control Hotline”). The Plan Inclusions will indicate whether you are entitled to a complimentary consultation and the applicable fee if a complimentary consultation is not available. Any required fees for your utilization of the Poison Control Hotline will first be deducted from the FSA Allocated Amount if there are sufficient funds available, otherwise the applicable fees will be charged to the Payment Source.
(e) FSA. The Primary Care Plan includes a Flexible Spending Allowance or FSA. The amount allocated is specified in the Plan Inclusions. The FSA may be utilized to pay for Covered Care if there are sufficient funds available. Upon renewal of the Agreement as provided in Section 4.2, 75% any remaining FSA Allocated Amount will be rolled over into the FSA Allocated Amount for the next Plan Year.
Section 2.2 Privacy Policy. PetCentric Health’s collection and use of personal information is governed by the PetCentric Health Privacy Policy, available on its website where you can find detailed information on the personal information collected, used, or shared by PetCentric Health in connection with the PetCentric Health Primary Care Plan. By enrolling in the PetCentric Health Primary Care Plan, you agree and consent to this collection, use and sharing.
ARTICLE III—Your obligations
Section 3.1 Payment of Fees. In consideration of the Services provided by PetCentric Health, you agree to pay the initial fee and monthly subscription fee for each Plan Year. You agree to maintain an authorized Payment Source on file in the Software and that the Payment Source may be automatically charged on each monthly anniversary of your Subscription Date for the monthly fees and for any other fees allowed to be charged in accordance with the Agreement. If your Payment Source cannot be charged for any reason, and you have not otherwise made a required fee payment on time, your Plan coverage will be suspended and may be terminated in accordance with Section 4.5. PetCentric Health has the right, but not the obligation, to accept any late payment and allow your Plan to be reactivated from the date of late payment.
Section 3.2 Primary Care Services. You agree that all of the primary care services specified in the Plan Inclusions will be provided by the Vet.
Section 3.3 Adjustment of Fee Amount. Prior to the beginning of each Plan Year, PetCentric Health may adjust the subscription fees based on costs and other factors or as services or products are added or subtracted from the PetCentric Health Primary Care Plan. PetCentric Health will provide you at least 30 days prior written notice of any changes to the fees prior to beginning of the next Plan Year.
Section 3.4 Adjustment of Covered Care and Plan Inclusions. Prior to the beginning of each Plan Year, PetCentric Health may adjust the Covered Care and/or Plan Inclusions. PetCentric Health will provide you at least 30 days prior written notice of any changes to the Covered Care and/or Plan Inclusions prior to beginning of the next Plan Year.
Section 3.5 Late Payment Fees. For any amount that is unpaid after the due date, PetCentric Health may impose a monthly $25 late payment fee. Unpaid balances that are due and owing to PetCentric Health may be referred to a collection agency, and upon such referral a $50 collection fee may be imposed. Any late payment may result in a report to a credit reporting agency and you hereby consent to such reporting.
Section 3.6 Reimbursement Account Security. You agree that PetCentric Health’s sole responsibility for any reimbursements required to made to you under the Agreement is for PetCentric Health to make the payment to the Payment Source or other method of reimbursement designated by you in the Software. PetCentric Health will not be liable for any errors or intentional misconduct (for example, identity theft) related to account information in the Software.
Section 3.7 Ownership of Pet. By entering the Agreement, you certify that you are the sole legal owner of the Pet and have the right to direct medical care to be given to the Pet.
Section 3.8 Acceptable Use. You and anyone also responsible for the care of your pet who you grant access to the Software (the “Users”) shall use the Software exclusively for authorized and legal purposes, consistent with all applicable laws and regulations. You agree and shall take reasonable steps to ensure the Users do not post or upload any content or data which (i) is libelous, defamatory, obscene, pornographic, abusive, harassing or threatening; (ii) contains computer viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs; (iii) violates the rights of others, such as data which infringes on any intellectual property rights or violates any right of privacy or publicity; or (iv) otherwise violates any applicable law. PetCentric Health may suspend or terminate any User’s access to the Software in the event that it reasonably determines that such User has violated the terms and conditions of the Agreement.
Section 3.9 Restrictions. You shall not, or through any agent or other third party (i) sell, resell, distribute, host, lease, rent, license or sublicense, in whole or in part, the Software or access thereto; (ii) decipher, decompile, disassemble, reverse assemble, modify, translate, reverse engineer or otherwise attempt to derive source code, algorithms, tags, specifications, architecture, structure or other elements of the Software, in whole or in part, for competitive purposes or otherwise; (iii) allow access to, provide, divulge or make available the Software to any User other than those who have authorization to access; (iv) write or develop any derivative works based upon the Software; or modify, adapt, translate or otherwise make any changes to the Software or any part thereof; (vi) use the Software to provide processing services to third parties; (vii) disclose or publish, without PetCentric Health’s prior written consent, performance or capacity statistics or the results of any benchmark test performed on the Software; or (viii) remove from any marketing or other materials owned by PetCentric Health identification, patent, copyright, trademark or other notices. Proprietary notices, including without limitation patents, copyrights and trademarks notices, as well as disclaimer notices, must be reproduced on any such authorized copies.
Section 3.10 Hosting and Access. The Software will be hosted on a server that is maintained by PetCentric Health or its designated third party. Users’ access to the Software is provided through the PetCentric Health web-based application. You are solely responsible for obtaining and maintaining, at your own expense, the equipment such as a smart phone needed to access the web-based application, including Internet or cellular access with adequate bandwidth.
Section 3.11 Passwords. You are responsible for maintaining the confidentiality of all passwords and for ensuring that each password is used only by an authorized User. You are entirely responsible for any and all activities that occur under your account. You shall immediately notify PetCentric Health of any unauthorized use or any other breach of security known to you. PetCentric Health shall have no liability for any loss or damage arising from your failure to comply with these requirements.
ARTICLE IV—Term, Renewal, AND termination
Section 4.1 Term. The term of the Agreement (the “Term”) will begin on the Subscription Date and continue for one year unless terminated in accordance with this Article.
Section 4.2 Renewal. Unless either party gives at least 30 days’ prior written notice of its intention not to renew the Agreement to the other party, the Agreement will automatically renew for subsequent one-year terms. Your Pet will be renewed into the appropriate PetCentric Health Primary Care Plan based on the age of the Pet at the time of renewal. This may result in your Pet receiving different Covered Care and the fees may change. If the Agreement is terminated pursuant to this Section, at the end of the Plan Year any remaining FSA Allocated Amount will be forfeited.
Section 4.3 Termination by You for Convenience. You may terminate the Agreement at any time by providing written notice to PetCentric Health. If the Agreement is terminated by you pursuant to this Section, PetCentric Health will do the following as soon as reasonably practicable: (i) charge your Payment Source an early termination fee equal to one month’s subscription fee; and (ii) charge your Payment Source for the value of any Covered Care provided that exceeds the fees received by PetCentric Health from you (exclusive of the early termination fee). If the Agreement is terminated by you pursuant to this Section, any remaining FSA Allocated Amount will be forfeited.
Section 4.4 Termination by PetCentric Health for Convenience. PetCentric Health may terminate the Agreement at any time by providing written notice to you. If the Agreement is terminated by PetCentric Health pursuant to this Section, PetCentric Health will do the following as soon as reasonably practicable: (i) charge your Payment Source for the value of any Covered Care provided that exceeds the fees received by PetCentric Health from you. If the Agreement is terminated by PetCentric Health pursuant to this Section any remaining FSA Allocated Amount will be forfeited.
Section 4.5 Termination by PetCentric Health for Nonpayment. PetCentric Health may terminate the Agreement 15 days after your Payment Source is not able to be charged for any reason, if you have not otherwise made a required fee payment on time. If the Agreement is terminated by PetCentric Health pursuant to this Section, PetCentric Health will do the following as soon as reasonably practicable: (i) charge your Payment Source or any other available payment method an early termination fee equal to one month’s subscription fee; and (ii) charge your Payment Source or any other available payment method for the value of any Covered Care provided that exceeds the fees received by PetCentric Health from you (exclusive of the early termination fee). If the Agreement is terminated by PetCentric Health pursuant to this Section, any remaining FSA Allocated Amount will be forfeited.
Section 4.6 Termination Upon End of Practice Agreement with PetCentric Health. Your participation in the PetCentric Health Primary Care Plan is contingent on the Vet maintaining an agreement with PetCentric Health to provide the Services. If PetCentric Health’s agreement with the Vet terminates, PetCentric Health may terminate the Agreement in accordance with Section 4.4.
Section 4.7 Termination upon Change of Vet. If you switch Vets, and your new Vet does not offer a PetCentric Health Primary Care Plan, you will be deemed to have terminated the Agreement in accordance with Section 4.3.
Section 4.8 Death of Pet. If your Pet dies, you will be deemed to have terminated the Agreement in accordance with Section 4.3 provided that no early termination fee will apply and any remaining FSA Allocated Amount may be used in connection with end of life care for your Pet and funeral expenses for up to 30 days following the death of your Pet. PetCentric Health will reduce the FSA Allocated Amount to account for any Covered Care provided that exceeds the fees received by PetCentric Health from you.
Section 4.9 Loss of Pet. If your Pet is lost, you will be deemed to have terminated the Agreement in accordance with Section 4.3 provided that no early termination fee will apply and any remaining FSA Allocated Amount may be used in connection with attempts to recover your Pet for up to 30 days following the loss of your Pet. If your Pet is found, the Agreement may be reactivated by notifying PetCentric Health. PetCentric Health will reduce the FSA Allocated Amount to account for any Covered Care provided that exceeds the fees received by PetCentric Health from you.
Section 4.10 Transfer of Pet. If you wish to transfer the ownership of your Pet and the new owner wishes to continue the PetCentric Health Primary Care Plan, please contact PetCentric Health. If the new owner does not wish to continue the PetCentric Health Primary Care Plan, you will be deemed to have terminated the Agreement in accordance with Section 4.3.
Section 4.11 Termination Upon the Occurrence of Bankruptcy or Similar Events. Either party may terminate the Agreement immediately upon the other party’s general assignment for the benefit of creditors, petition for relief in bankruptcy or under similar laws for the protection of debtors, or upon the initiation of such proceedings against the other party if the same are not dismissed within 45 days of service.
ARTICLE V—Miscellaneous Provisions
Section 5.1 Notices. Except as otherwise specifically set forth herein, all notices to be given under the Agreement shall be in writing and shall be given by one of the following methods: (i) personally; (ii) by reputable private delivery service such as FedEx or UPS; (iii) by United States certified mail, return receipt requested; or (iv) by email, addressed to the parties at the addresses shown below, or to such address as may be provided by either party to the other party at the following addresses. All notices shall be deemed to be delivered as follows: upon delivery in the case of notices personally delivered; at the expiration of two business days following delivery to the private delivery service; at the expiration of five business days following deposit thereof in the United States mail; or upon confirmation that the email was successfully transmitted in the case of notices sent by email. A party may change its notice address by giving notice under this Section.
If to you:
to the contact information provided by you during the enrollment process as may be updated by you by contacting [email protected]
If to PetCentric Health:
PetCentric Health, LLC
355 South Main Street, Floor 1
Greenville, South Carolina 29601
Email: [email protected]